We get the same questions from chiropractic clinic owners and med spa owners. Here are honest answers to all of them.
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We analyze your call logs, booking data, and patient flow from last month. We calculate the exact dollar value of your missed calls, unbooked appointments, slow follow-up responses, and no-show losses. You get a written report in 48 hours with a specific dollar number — not a range, not a percentage.
Last month's call log and an export from your booking software. That's it. Most clinic owners send it within 15 minutes of submitting the form.
48 hours from when you share your call data. Some audits are completed faster.
No. The audit is completely free. If we can't find meaningful recoverable revenue — there's no charge, no next conversation, nothing. We tell you that honestly and move on.
You decide. If the number is worth addressing, we present the 30-day fix and a clear investment figure. If it's not — we tell you that. There's no pressure, no follow-up sales sequence, no obligation.
No. Your front desk handles patients in the office — that personal, clinical relationship is yours. The AI handles what your staff physically cannot: after-hours calls, overflow during busy periods, and follow-up on online inquiries. Most of our clinic clients tell us their front desk staff is less stressed within the first two weeks.
Natural and conversational. Patients regularly don't realize they're speaking with an AI system. When a topic goes beyond the system's scope, it warmly lets the patient know a team member will follow up shortly — and creates a transcript task for your staff.
Yes. We integrate with the booking and CRM systems most clinics use. If you're on GoHighLevel, the integration is native. Setup time is 5–7 business days.
Every conversation is logged. Any time the system encounters something it can't handle cleanly, it flags the conversation for human review with a full transcript. Nothing gets buried. That's the catch-net layer every Automate365 system includes.
Calls, online form submissions, and SMS follow-up. If a patient clicks your ad and fills out a form at 10pm, they get a personalized SMS response within 90 seconds. If they call after hours, the AI answers. Both channels covered.
Most clinics see their first recovered appointments within the first week. The bigger revenue shift — from no-show reduction and consistent after-hours capture — typically shows up clearly in the Day 30 recovery report.
Average monthly revenue recovered: $3,800. Average increase in booked appointments in the first 60 days: 34%. No-show rate reduction: from industry average 20–30% down to 8–12%. No additional marketing or ad spend required for any of these results.
Both. The AI captures new patients from calls and inquiries. It also handles rescheduling, reminders, and reactivation follow-up for existing patients who haven't been in recently.
We don't present pricing before the audit — because the right investment is calibrated to your recoverable revenue. If your audit shows $5,000/month in recoverable revenue, the investment figure looks very different than if it shows $1,500. Most clients recover the full monthly cost in the first 3–4 recovered appointments.
We work on a monthly basis. You're not locked into a long-term contract. Our clients stay because the system works — not because they signed a 12-month agreement.
AI voice agent on your main clinic line (after-hours and overflow), automated follow-up sequences for online inquiries and no-show recovery, weekly revenue recovery reports, and access to our team for any configuration changes.
Book a 20-minute strategy call. We’ll walk you through exactly how the audit works, what data we need, and what the system looks like for a clinic your size.
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